Sinclair is Hiring! Join Our Team as a Administrative assistant 🚀

We are currently recruiting for Administrative assistant at our Israel office. The Administrative assistant will organize and coordinate office operations and procedures. This role is key to creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and facility safety. The administrative assistant will support day-to-day administrative and operational tasks, and serve as the central point of contact for employees, vendors, and service providers, along with assistance to the head of EBD manufacturing

The ideal candidate will have bachelor’s degree, and high level of proficiency in Microsoft Office Suite and other relevant tools.

Location: Migdal HaEmek, Israel

About Sinclair

Founded in 1971, Sinclair is a global medical aesthetics organisation, that delivers an extensive product range. With an in-house commercial infrastructure, including manufacturing and a network of distributors in leading global markets, our products are sold in 55 countries worldwide.

This is a great time to join Sinclair as we continue to increase our product range and expand into new markets and territories.

Sinclair Values:

✅ Act with Integrity Consistently doing the right thing even when it’s the hard choice; 100% Compliance with all rules, standard operating procedures and guidelines
✅ Results-Driven Make a business impact in all you do, whether sales, efficiency, operational excellence; it should make a meaningful impact
✅ Innovation-Centered Redefining Aesthetics, we must be pioneering in how we do business; this can be in products, in service models, or strategy
✅ One Company, One Goal Working towards unified mission, we are all Sinclair and be seen by customers as one company in every way

✅ Own It! Be Accountable for your decisions, actions and consequences; Be Reliable to your customers and colleagues

What You'll Be Doing:

[List the key responsibilities from the job description]

• Oversee daily administrative operations and ensure smooth office functioning
• Manage office supplies, vendors, and service providers, including cleaning company and facility safety requirements.
• Coordinate meetings, schedules, meeting summary for the head of EBD manufacturing.

• Handle internal and external communication, including correspondence and phone calls
• Monitor invoices, and petty cash
• Ensure the office environment is clean, safe, and well-organized
• IT onboarding for new employees.
• Assist management with special projects and operational tasks as needed

Your skills and experience

Essential:

• Bachelor’s degree
• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• High level of proficiency in Microsoft Office Suite and other relevant tools
• Ability to work independently and manage priorities
• Discretion with confidential information
• Fluent English
• Experience working with Priority

Desirable:

• Strong problem-solving and decision-making capabilities, particularly in emergencies.
• Familiarity with Israel workplace health and safety laws and regulations.
• Crisis management skills and the ability to stay calm under pressure.

What We're Looking For:

• Communication: Strong interpersonal skills to communicate with employees, management, and external vendors.
• Detail-Oriented: A keen eye for detail to ensure compliance with safety regulations and standards.
• Problem Solving: Able to identify and resolve issues quickly, especially during emergencies.
• Technical Acumen: Understanding of facility systems and their maintenance requirements.
• Time Management: Ability to manage multiple tasks efficiently and prioritize responsibilities.

Perks & Benefits:

💰 Competitive Salary
📈 Career Growth & Learning Opportunities
🏥 Health & Wellness Benefits
🎉 Fun Team Events & Supportive Culture

We have a real focus on developing our people, and by fostering an entrepreneurial culture, we encourage flexibility, accountability and autonomy. The company is full of opportunity for those who wish to grasp it. Our people thrive on engagement, development and a varied workload. You will often be included in projects that require you to collaborate cross-functionally.

This is an exciting opportunity to join a successful company, with big ambitions for the future.

If this sounds like you and you meet the requirements, please apply, we would love to hear from you.

Please note if we receive a high volume of applications, we may close the role before the closing date noted.

By making this application you give consent for personal information to be used in automated decision-making processes relating to key job requirements which are stated in this ad.

Sinclair does not accept speculative or unsolicited CVs from Recruitment Agencies. Any unsolicited CVs received will be treated as property of Sinclair and Terms & Conditions associated with the use of such CVs will be considered null and void